Should I send a PDF or a native InDesign file as the final file to my printer?
Answered by
Stephen Beals, Digital Pre Press Manager and Writer
Question:
I’m still confused if sending a
PDF as the final file is okay or if a native InDesign or Quark file should be
provided. If the printer needs to manipulate the file or fix AAs, which one is
better to send?
K.N.
Answer:
You are in good company if
you are a bit confused about when to send a PDF and when to send native files.
As a commercial printer, we generally ask that our customers send both. But
there is a mistaken assumption that PDF files cannot be edited, and some
printers use the rule of thumb that they will not edit PDF files. But it is not
completely the case that they cannot be edited. In fact with each new version of
Adobe Acrobat Professional, products like Enfocus PitStop and Apago PDF
Enhancer, the capacity for editing PDF files keeps growing. Prepress workflows
like Artwork Systems Nexus, Dalim Twist, Agfa Apogee, One Vision, Kodak (Creo)
Prinergy, and Esko Graphics
Still, it is problematic.
Extensive text editing is very painful even with sophisticated tools. So when
AA's are made, it is generally better to make them in the native Quark or
InDesign file.
But there is also the
problem that many folks providing PDF files for print do not know how to make a
proper file for that purpose. The fact that a file is in PDF format does not
mean it is suitable for print production. Indeed the vast majority of PDF files
created are for web or ink-jet printing. Such files may print, but it's likely
they won't look good. One thing Adobe and Quark have done in the most recent
versions of their products is set up better PDF creation tools to make the
process easier.
Having said that, if I know
I have a good PDF file, I would much rather use that for production than a
native file. Why? Because I know a PDF created for print production will have
all of the images and fonts embedded, and those factors alone eliminate the
largest causes of problems in the production workflow. We have many customers
that send us ONLY PDF files and they work just fine. But I spent an hour
yesterday fixing a set of PDF files that would have taken half that time in the
native application. In that particular case, it was still an easier way of
handling the job for the customer, since we have the tools to fix it and he
doesn't.
If you know there will be
changes, I would definitely want the entire job, particularly if I (the printer)
will be making those changes.
Also remember there are
still printers out there who don't want to work with PDF. That number is getting
smaller every day, but there are still a few holdouts.
Stephen Beals is a
digital pre-press manager and has been writing for major print publications for
many years. He is the author of A Practical Primer for Painless Print
Production. He can be reached at
stephenbeals@mac.com
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